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Part-Time, Business Office Assistant

Application - pdf


Download Job Description (also listed below) - pdf

Application Deadline: April 30, 2019
Start Date: July 1, 2019
Pay Range: $12-14/Hour, based on qualifications & experience


The Business Office Assistant will:

  • Be well-grounded in God's Word, so that FVL's entire educational program is led in keeping with our mission of preparing students for lives of service and for eternity.
  • Sit at the feet of Jesus throughregular personal and public Bible study.
  • Be an active member of a WELS congregation or a congregation whose synod is in fellowship with the WELS.
  • Possess a minimum of an Associates Degree in business, finance, accounting or business administration (or possess equivalent work experience).
  • Possess the self-discipline necessary to work proactively and without direct supervision.
  • Be proficient in the use of technology.
  • Possess strong written communication skills.


The Business Office Assistant:

  • Is hired by the Director of Operations.
  • Is accountable to and reports to the Business Office Manager and Director of Operations.
  • Is accountable to and reports to the FVL Schools Executive Team.
  • Maintains relationships with all organizations that provide employee benefits.
  • Coordinates billing of catering invoices with food service vendor.
  • Works with the Activities Assistant to issue invoices for rental events.
  • Works with the Director of Mission Advancement to provide accurate financial information to congregations, report the financial results of fundraising events, and reconcile donations.


The Business Office Assistant:

  • Performs month-end reconciliation for SCRIP Office.
  • Determines tuition and/or cash distributions from SCRIP rebates.
  • Bills and tracks payment for all facility rental customers.
  • Bills and tracks payment for ThedaCare contract.
  • Enters all gifts into Raisers Edge.
  • Performs bookkeeping functions for FVL Schools.
  • Reconciles and reports out regularly on non-budgeted funds (i.e. clubs, gifts, etc.).
  • Assists with regular audits of all financial systems.
  • Maintains a fixed asset and inventory control system.
  • As necessary, works with Wisconsin Surplus Auction to see old equipment/furniture.
  • Pays invoices in a timely manner. (This position will become the lead for accounts payable.)
  • Bills and tracks payment for all catering invoices.
  • Submits Special Milk claims on a monthly basis.
  • Reconciles student eFund payments for food service to Skyward.
  • Creates and reconciles cash boxes for all athletics and activities.
  • Works with the Activities Assistant to pay officials and entrance fees for athletics and activities.
  • Provides annual updates to Communications for the Reduced Lunch form.
  • Administers and tracks all training required by Wisconsin statutes or grants.
  • Prepares, distributes, and collects all new hire paperwork.
  • Processes all background checks and Motor Vehicle Record checks.
  • Supports employees with their enrollment in all benefits approved by the Board of Regents.
  • Prepares, distributes, and submits 1095-B and 1095-C forms as required by the IRS.


  • The position will be 25-29 hours/week and is not eligible for insurance.
Submit your application to Director of Operations Martha Baldwin (mbaldwin@fvlhs.org).

Member of the FVL Schools Educational & Child Care System

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