Fans of Foxes Volunteering Policy

Purpose:
The Fans of Foxes assists with both the funding and overall support for all high school and youth programs that align with the athletic programs offered at FVL.

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Rationale:
The Fans of Foxes organization believes that all parents of student-athletes should actively support efforts to ensure the sustainability and growth of our programs. These efforts are essential to fulfilling our commitment to provide uniforms and equipment for all teams.

This policy aims to:

1. Increase parental and student involvement in the operation of the canteen and the Foxes Locker.
2. Enhance fundraising efforts to support athletic program needs, including, but not limited to, equipment and uniforms.

Active participation from parents is vital to maintaining and strengthening the opportunities available to our students.

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Specific Details of the Policy:

1. Volunteer Requirements:

   • Volunteers must serve in the canteen or Foxes Locker (not applicable for scorekeeping, running the clock, or other team-related tasks) or other opportunities presented through our AD Office in the adopted software platform.

   • Each student-athlete requires 4-5 volunteer shifts per school year to fulfill the requirement.

   • Acceptable volunteers include parents, family members, grandparents, or other adults chosen by the parents, high school age or older.

   • Student-athletes are encouraged to complete their own volunteer shifts as they directly benefit from the program.

   • Pending injury, suspension, or any other circumstance that may reduce a student’s participation, the student and family may be required to fulfill a prorated requirement based on the length of time as an athlete on the team.
      

2. Completion Deadlines:
   • Volunteer shifts or the subsequent fee of $200 (or $150 with discount if paid seasonally—see below) must be completed by June 30 of the current school year.
      
3. Opt-Out Option & Canteen Fee:
   • Parents may opt out of volunteering by paying the Fans of Foxes Opt-Out Fee online via the school's website under the e-Funds tab.
   • The Buyout Fee is $200 per child per year. There is a $50 discount if paid by seasonal deadlines:
     • Fall sport: September 15
     • Winter sport: December 15
     • Spring sport: April 15
   • Payments not made by the deadline will be sent to the Business Office, and the Student Tuition policy will take effect.
     • Anyone who waits and is unable to fulfill all the required volunteer slots by June 30 of the current school year may be given a pro-rated option to be allowed to participate.
     • Seniors must have their volunteer spots completed or full payment made, otherwise the matter will be referred to the Business Office which will follow the Student Tuition policy.
        
4. Exemptions:
   • All FVL faculty and staff and their families, as well as high school athletic coaches' families, are exempt from this requirement.
   • International students are exempt from this requirement.
   • Members of the Fans of Foxes Committee will be exempt from any required volunteer shifts or the buyout, with the expectation that any unfilled manager or leadership shifts will be covered by committee members as needed.
   • Team managers are not required to fulfill volunteer requirements due to the work and support they provide the team and coaches at practice and on game days.
   • Teachers at Federation schools must fulfill volunteer requirements; they are not exempt.
   • Wisconsin Parental School Choice (WPCP) or Special Needs Scholarship Program (SNSP) students are not exempt.

FVL Policies: Fiscal Management > Fans of Foxes - Volunteering Policy (Athletic and Activities Directors – FVL President)